How to Use the Sensitivity Labels in Outlook, Word, Excel, PowerPoint

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How do I use the Sensitivity labels in Outlook when sending an e-mail or using a Microsoft application?

When creating a new e-mail you will see the Sensitivity label options in the ribbon.

When creating a new e-mail in the web version of Outlook you will see the Sensitivity label options in the menu bar.

The Public sensitivity label should be selected when the information in the e-mail is general and accessible to the public, or to a non-Macomb Community College employee. This label must manually be applied to e-mails.

Note: If you hover over the label name it provides a brief summary of what the label is/should be used for.

When changing the label to Public there will be a small pop-up letting the user know the label was changed. The check mark next to Public in the drop-down menu lets you know that the label has successfully been applied.

The Private sensitivity label will be selected by default for all new e-mails. This label should be used when the information in the e-mail is not generally available to non-Macomb Community College employees.

Note: If you hover over the label name it provides a brief summary of what the label is/should be used for.

The Confidential sensitivity label should be selected when e-mails contain sensitive information, such as Personal Identifiable Information (PII). When sending an e-mail marked with the Confidential sensitivity label, content will automatically be encrypted when sent. This label must manually be applied to e-mails.

Note: If you hover over the label name it provides a summary of what the label is/should be used for.

When changing the label to Confidential there will be a small pop-up letting the user know the label was changed. The check mark next to Confidential in the drop-down menu lets you know that the label has successfully been applied.

The Secret sensitivity label should be selected when e-mails contain highly sensitive information. The disclosure of this information would likely cause material harm to the organization. When sending an e-mail marked with the Secret sensitivity label, content will automatically be encrypted when sent. The recipient(s) of the e-mail will not be able to copy, forward, or print the received e-mail, but will be able to reply to it. This label must manually be applied to e-mails.

Note: If you hover over the label name it provides a brief summary of what the label is/should be used for.

When changing the label to Secret there will be a small pop-up letting the user know the label was changed. The check mark next to Secret in the drop-down menu lets you know that the label has successfully been applied.

The Private sensitivity label on the ribbon. All documents now have the default label as Private.

In the bottom left you will also see the sensitivity label that is assigned to the document.

If users manually downgrade the label there will be a small pop-up asking for justification as to why they are changing this label. If the user selects Other (explain) they will be provided a small text box.