How to Set Up Automatic Deletion of Emails Older Than One Year

This article provides step-by-step instructions on setting up automatic deletion of emails older than one year in Outlook using the AutoArchive feature.

Issue/Question

How can I automatically delete emails older than one year?

Environment

• Outlook
• Office 365

Resolution

• Open Outlook.
• Right-click on the folder you wish to archive.
• Select Properties

• Select the AutoArchive tab.

• Click the radio button next to Archive this folder using these settings.
• Change Clean out items older than to 12 months
• Click the radio button next to Permanently delete old items
• Click Apply
• Click OK

 Note: This process can be done on any folder in the mailbox just by right-clicking on the folder that needs to have the auto-archiving feature turned on.