External or Guest Sharing in OneDrive, SharePoint, and Lists

Issue/Question

How do I share OneDrive files, SharePoint files, and Lists to external or guests?

Environment

• OneDrive
• SharePoint
• Lists

Resolution

Steps for the Macomb employee to share a file

• Open OneDrive, SharePoint, or Lists.
• Click on the file, select the ellipsis (3 horizontal dots) or select the box with the arrow. 

• If you select the ellipsis you will need select Share from the menu.

• Enter the email address of the person.
• Click Send.

• It will confirm the email address you are sending to. Click Continue. 

• It will take you back to the share screen with the external email address. Click Send.

• Confirmation of the shared file. 

Steps for the External or Guest Email Address

• The external or guest will receive an email with a link to open the file. Click Open.

• Enter the external or guest email address. 
• Click Next.

• Click Send code.

• Copy the code from the email. Enter it in the box. 

• Set up Passkey if desired if not click Cancel. This instruction will continue with setting up the Microsoft Authenticator app. 

• Click Next to set up the Microsoft Authenticator App.

• Download the Microsoft Authenticator App if its not already downloaded. 
• Click Next.

• In the Microsoft Authenticator App select the + in the top right.
• Select QR code in the app. 
• Click Next.

• Scan the QR code with your phone. 
• Click Next once it shows completed in the app.

• The Microsoft Authenticator app will confirm you get notifications. It will give you a code to enter in your app. Once you have confirm you will receive the confirmation page below. 
• Click Done. The file will now open.