Add External Email Address to Teams Meeting

Issue/Question

How do I add an external email address or external person to a Teams meeting?

Environment

• Teams
• Outlook

Resolution

Creating the Invite:

• Open the Calendar in Outlook.
• Click New Teams Meeting.
• In the To field add the external email address of the person you want to invite.

• Fill out the rest of the meeting as normal. Click Send.
• They will click on the link that says Join a Microsoft Teams Meeting in the meeting invite to join the meeting.

 Note: During the meeting as the organizer, you will need to accept the external users from a lobby. This prevents unauthorized participants from joining your meeting.  See the instructions below on how to accept from the lobby.

Accepting external users from the lobby:

Once you are in the meeting you will get a message indicating that people are waiting in a lobby. This will only be for external users. Internal users to the college will be accepted automatically. 

• You can select the option to View Lobby or select Admit all. 
• To view the lobby if you do not see the popup you can select show participants displayed by the two people icons known as show participants. 

• The lobby will show the waiting participants. You can select the checkmark to add them to the meeting or the x to decline them from the meeting.