Issue/Question
How do I add an external email address or external person to a Teams meeting?
Environment
Resolution
Creating the Invite:
- Open the Calendar in Outlook.
- Click New Teams Meeting.
- In the To field add the external email address of the person you want to invite.
- Fill out the rest of the meeting as normal. Click Send.
- They will click on the link that says Join a Microsoft Teams Meeting in the meeting invite to join the meeting.
Note: During the meeting as the organizer, you will need to accept the external users from a lobby. This prevents unauthorized participants from joining your meeting. See the instructions below on how to accept from the lobby.
Accepting external users from the lobby:
Once you are in the meeting you will get a message indicating that people are waiting in a lobby. This will only be for external users. Internal users to the college will be accepted automatically.
- You can select the option to View Lobby or select Admit all.
- To view the lobby if you do not see the popup you can select show participants displayed by the two people icons known as show participants.
- The lobby will show the waiting participants. You can select the checkmark to add them to the meeting or the x to decline them from the meeting.
